As a part of the PACE program, we commit to volunteer a minimum of 80 hours throughout the year. While half of those hours must be directly dedicated to PACE activities, the other half might come from PTA or general Lockwood activities.
Recording your family hours and then correctly reporting them may seem overwhelming at first. But don’t you worry – our Parent Participation Team and many families with few years in PACE have your back and are here to help make this process as smooth as possible.
How to keep a record of your volunteer hours:
There are many ways to track your volunteer hours. Some members use their phone calendar to record their jobs and hours. Others record it in an Excel spreadsheet. Some use an app like “Work Log”, “Timesheet”, Time Clock: Easy hours tracker”. You can check with your cellphone provider or search in AppleStore or PlayStore for other options. Some of us have a notebook and write down each day we volunteered, what it was for and for how long.
If you’re looking for help tracking your hours through an Excel spreadsheet, you can use a couple of forms we’ve created. (They’re optional, but hopefully helpful!)
Should you find an easy app or program to track your hours, please share it with our Parent Participation Team.
For any questions while filling out the survey, please do not hesitate to reach out to the Parent Participation Team.
Thank you in advance for taking the time to record and report your volunteer hours!
Report my Hours:
You will be asked to report your volunteer hours three times – December 1st, March 1st and June 1st (you will guesstimate any volunteer hours that may happen after June 1st till July). The goal is to be at 80 or more volunteer hours by the end of the school year.
2nd Pace volunteer hours report (due March 1, 2024).
To report your hours, please fill out and submit the 2nd Reporting Cycle Form. You’ll be reporting all volunteer hours earned from December 1, 2023, through February 29th, 2024.
If you have some planned volunteer hours between now and March 1st you can guesstimate on your report.
It will take you about 10 minutes to complete the entire survey. You will receive this report from your Classroom Coordinator, as well it will be posted in the PACE Broadcast when it’s due. We will also have the link available above.
After you submit the survey, you will get the option to download your responses as a PDF or to print them. I highly recommend doing this so that you can keep track of how many hours you submitted.
For each of the three main categories (Classroom Hours, Administration Hours, and PTA/Lockwood Community Hours) we will ask you to be specific on how you spent your hours in that category. The examples of the areas we will ask you to report on are listed below. If you have any questions, please reach out!
Classroom Hours include:
- In-class volunteering (regularly scheduled shifts, art docent or one-off events)
- Field Trips chaperone
- Fall Festival (December reporting)
- Fall Mini Units (December reporting)
- Dia Del Nino (June reporting)
- Spring Mini Units (June reporting)
- Other Classroom Hours
Administration Hours include:
- PACE General Meetings (August & October)
- PACE Board Meetings
- PACE Chair/Committee Role
- Family Camping Role
- Other Administration Hours (For Example: putting together packets for teachers or for PACE event at home, answering emails, data entry)
PTA/Lockwood Community Hours include:
- PTA Board Position or Program/Event Lead
- PTA or School Volunteer
- Other Community Support Hours
You are worry you may not have enough opportunities to volunteer? Don’t hesitate to reach out to your Classroom Coordinator and share your schedule. Together with Parent Participation Team we will find volunteer opportunities that will work.
Don’t forget that you can earn up to 40 hours by volunteering for Lockwood PTA.